organisation of central secretariat

The situation has changed in free India. But the cabinet secretariat is a ministry comprising more than one department. And when the dismal failure greets them they only blame their fate or make God fully responsible for the failure. Their supervisory duties in the manual are numbered as: distribution of work among his staff; training, helping and advising the staff; coordination of work in the section, ensuring prompt and efficient disposal or work in the section and adoption of proper methods for progressing of cases; timely submission of arrear statements and other periodical returns; proper maintenance of section diary, file register, assistants’ diary and other necessary registers; ensuring compliance with instructions regarding treatment and safeguarding of secret papers; seeing that other departments are consulted before the issue of orders; preventing the growth of omnibus files; issuing reminders, acknowledgements, etc. In a ministry there may be as many secretaries as the number of departments. He is very often the only one to utter the last word about India’s stand on both these issues. The discipline has become weak and those who had early deputation are reaping the fruits. He should ordinarily be able to dispose of the majority of cases coming up to him at his own. The poverty and under­development and in some cases non-development haunt Indian society. The secretariat is also called cabinet secretariat or central secretariat. We very often use different terms almost interchangeably. The under and assistant secretaries constitute this lower level. The British PM generally consulted a person about the administration. There is no doubt that the public administration of free India has changed both in nature and dimension. Lord Curzon who had a special love for the man working in the districts introduced this practice called tenure system in 1905 with a belief that India may be governed from Simla to Calcutta but has to be administered from the plains. In the administrative system of the union government we find the terms of structure. The most important role of the central administrative system and particu­larly the secretariat is to make policy or to assist the ministers in this field. But for these appointments relevant facts are needed and these are furnished by the PMO. In fact, the officer cannot discharge his duties without a secretary. The Central government, thus, continues to depend to a large extent on officers taken on deputation for a tenure for manning the senior administrative posts in the secretariat. We have now reached a stage where we can explain the origin and development of secretariat. TOS 7. The FSB is a member-driven organisation and decisions are taken by consensus. The General Secretariat is the central and permanent organ of the Organization of American States. In a word, the PM is the chief spokesperson of the government and the only key-figure of the central administrative structure. But this is a very important function. In spite of this there is a lot of importance of the PM. He holds charge of a secre­tariat division and is responsible for the disposal of government business under his charge. In the Planning Commission there are experts and renowned economists. In mid 1997, as a result of restructuring of the organisation the Economic Affairs Secretariat was merged into and became a Division of the OECS Secretariat in St Lucia. It has been found that when the secretary is absent or his post is vacant the additional secretary performs his duty. The office puts up drafts for approval and brings to notice matters requiring action or orders. In fact, the concept of All India Services and their provincial or state basing implies that these officials should work in both the administrations at an inter changing basis. The central secretariat is a collection of a variety of ministries and departments. If the joint secretary is promoted as additional secretary then his total tenure becomes minimum five and maximum seven years. If the minster makes any suggestion or changes the secretariat tries to incorporate them into the draft and gives new shape to it. Since then the Cabinet Secretary has emerged as the senior-most Civil Servant of the land even though the office has been in existence technically speaking since 1937”. The Secretariat of the SCO is the primary executive body of the organisation. During the British regime the purpose of administration was to maintain law and order. But the significant aspect is these members are elected by the people and are accountable to the electorate. His sources of power are not one but many—one is his personality and the other is his party. A few decades ago in every office of central government there were large number of typists. Naturally, this department is the initiator of all policies or decisions. The BCBS reports to the Group of Central Bank Governors and Heads of Supervision (GHOS) - its oversight body - and seeks its endorsement for major decisions. In 1951, a special secretary enjoying the pay, status and authority of a secretary, was appointed to the ministry of agriculture. That is, home ministry and home department are administratively unrelated. The PMO assists him in the successful discharge of all the various types of duties. The basic changes in the secretarial landscape have put the ‘tenure system’ under very heavy strain. When it is found that the administrative work cannot be done by the officers already appointed, special issues or problems have arisen and to solve these problems an OSD is essential. So the Government of India decided to maintain the existing arrangements whereby, except in same departments, the tenure of office was kept limited to three years, but extended if need be. Inherent in this arrangement is a duplication of real responsibility to the minister. Even in ancient India the kings had personal advisers. After Patel’s death in 1950, Nehru was the only voice in the cabinet. This depart­ment supplies all the relevant data and materials necessary for making a draft outline of Plan. (4) Adequate provision of leave reserve has been made. (3) Every desk officer has clerical facilities added. These posts may have been created originally to relieve the overburdened secretary but there is no specific unit of administration of which this officer is put in charge. The internal hierarchy of the Ministry is as under: (1) Department – Secretary/Additional/Special Secretary, (6) Office – Assistant, Clerk, Subordinate. The governance structure of the Basel Committee comprises a rotating chairmanship, standard-setting and research-based groups, and the Secretariat, hosted by the BIS. He also represents his ministry/department before the various committees of the Parliament. The top military or administrative officers had secretaries or advisers. The senior-most bureaucrat is appointed to this very coveted and most important administrative post. The other functions can be performed only by direction of the seniors. It made a positive recommendation that the tenure system be rigidly enforced and “officers must go back to the parent departments or state governments as the case may be for a substantial length of time – not less than the period spent outside the department/ state before being considered for another assignment”. There is a post of deputy secretary and in order of rank he is next to the secretary. Their main function is to make policy and the civil servants help the ministers in this field. The CEB is headed by the secretary of personnel department. We may also call ministry of external affairs. There are certain service conditions of employees which require details relating to facts from first hand infor­mation by a field officer. So in the administrative’ system of India there is no doubt an importance of ministers. (2) Another important function of the Cabinet Secretary is to co-ordinate the functions of all ministries and departments of the central government. Today even in that country the situation has changed. So it was that the OECS was established. However, there was a further shift under Mrs. Gandhi’s leadership away from reliance upon any of the formal channels of authority in the system to dependency upon a narrow clique of personal advisers accountable only to the Prime Minister” (The Politics of India since Independence, This is the source of the Prime Minister’s Office (PMO). Prohibited Content 3. (6) Cabinet Secretary is the head of the civil service department. Hence the term secretariat is associated with the Latin word secretum — a secret. Administrative Reforms Commission Study Team on Personnel Administration (1967) gave its unqualified support for the tenure system and suggested the demolition of all barriers hindering uneven flow of personnel between the secretariat and the field. Men once joining these services are ordinarily lost to their states of origin. He represents India in internal as well as external affairs. There are large number of similarities in two types or sets of government. Relevant facts and figures available in the department are put up as precedents or papers containing previous decisions and policy. The organisation of the Secretariat is set out in the Staff Regulations. Then there are officers who are put on a combination of both these duties.” An OSD is appointed normally from among the existing personnel to attend to particular work. Place of the items of work given to them among equals of planning as a single.... 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